Meeting Health & Safety Protocols

Meeting Health & Safety Protocols

PLEASE come prepared to share your proof of COVID-19 vaccination.

You will not be permitted to obtain your conference badge without first showing your proof.
Masks are strongly encouraged, but optional.

Lanyards will be color-coded for your comfort level. 

  • Green lanyard:  Shake my hand
  • Yellow lanyard:  Elbow bump me
  • Red lanyard: Give me distance please

Have you submitted your Waiver and Personal Responsibility Form?

Each participant is required to sign the Waiver and Acknowledgment of Personal Responsibility form.

Please complete the form prior to your arrival if you have not already completed it.

ASAE MMCC COVID Acknowledgement Form

Digital Vaccination Verification Process

brought to you by Health Pass by CLEAR

Health Pass by CLEAR provides a secure, digital proof of COVID vaccination via the free CLEAR mobile app. Complete your health screening with Health Pass by CLEAR ahead of time for expedited check-in and entry!
  • Download CLEAR and enroll here: Google Play Store or Apple App Store
  • Select “Have a Code?” and enter the code: EFATTENDEE111
  • ASAE strongly encourages everyone to complete this process at least 24 hours before the event.
  • Once your vaccination record has been uploaded to the platform, it can typically take up to 30 minutes for your status to be verified.
Need more guidance? CLICK HERE to see detailed step-by-step instructions!
Have questions? Download THIS FAQs document!

Test Before You Leave Home

For your own peace of mind, consider taking a COVID-19 test before you depart for onsite.


ASAE's In Person Event Vaccination Policy

ASAE’s number one priority is the health and safety of our event participants.  Our goal is to hold a safe event, recognizing it is not possible to remove all risks, in particular concerning COVID-19. ASAE will put required measures in place to provide a safe environment for its event attendees. Policies for each meeting will be set according to CDC and public health recommendations, federal, state, and local regulations applicable at the time of the event, and what ASAE deems necessary to manage the risk for its event attendees. ASAE may change, update, or add to these requirements at any time as it deems prudent to best protect the health and safety of attendees and others, and attendees must comply with relevant policies and requirements as communicated by ASAE. 

ASAE cannot be held liable for COVID-19 cases arising because of event attendance and currently requires of all attendees at ASAE in-person meetings and events to provide or agree to the following:

  1. A signed Waiver and Acknowledgement of Personal Responsibility
  2. Proof of full vaccination against COVID-19 
  3. Mask wearing is encouraged and optional

Proof of full COVID-19 vaccination means documentation that the individual is at least two weeks past the full primary two-injection course of the Pfizer-BioNTech or Moderna vaccines or a single shot of the Johnson & Johnson vaccine. Consistent with CDC guidance, ASAE also strongly encourages attendees to receive a booster dose of either the Pfizer-BioNTech or Moderna vaccines once eligible (i.e., six months after completion of the primary sequence of the Pfizer-BioNTech or Moderna vaccines or two months after a primary Johnson & Johnson injection).

Attendees will be expected to take common actions to reduce the risk of COVID transmission and to behave responsibly (including leaving the event area) in case of exposure to a COVID case or experiencing symptoms. In such case, attendees should seek appropriate medical attention, including a COVID-19 test, and must immediately inform ASAE should a COVID-19 test be positive during the event or in the 14 days following the event.

Failure to comply with all safety protocols and requirements as listed above or related directions from ASAE representatives on-site may result in the loss of the right to attend or participate in ASAE events, including forfeiting any registration fees paid.

ASAE’s health and safety policies and procedures will be posted on the ASAE website and are subject to change.

Thank you for your cooperation and understanding as we navigate this dynamic environment.


Your comfort-level is very important to us. If for any reason you do not feel comfortable attending, feel free to reach out to us at and we will gladly discuss other options. If current guidelines change, we will update our attendees accordingly.

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